HVAC Maintenance Supervisor

Community Name:

Trinity Community at Beavercreek

The Maintenance Supervisor is responsible for supervising, coordinating and performing the activities that ensure the community is maintained in good repair and all systems are in compliance with applicable safety and fire regulations and federal, state and local building codes to ensure a safe, comfortable environment.

Essential Functions Statement(s)

Implements preventative maintenance program and record keeping systems to maintain the community at its highest level of physical function

Prepares a monthly schedule, based on calendar days, for performance of programs that assist preventative maintenance, striving to allot part of each day to these duties

Develops community profile and physical plant history by maintaining complete documentation of all maintenance activities including accurate records of all replacement parts and materials used

Maintains required logs/documentation on following: Fuel supply; Lock-out, Tag-out program; Sprinkler tests; Boiler inspections; Water temperatures; Fire drills; Elevator certification

Performs all routine maintenance and repair work as required

Performs morning or daily rounds through entire community and uses acquired information to assist in establishing work priority

Reports serious failures and problems to leader

Keeps grounds cleared of debris

Collects and disposes of leaves and refuse in keeping in local code

Tests all smoke detectors and checks operation of and lubricates fire doors

Replaces HVAC filters four (4) times per year

Implements Lock-out, Tag-out training program once a year and ensures use by all staff and outside contractors

Identifies and recommends independent contractors for repairs or maintenance work which is beyond the capabilities or certification of community staff

Requests and obtains direction from the Capital Projects Coordinator, as needed

Provides or arranges 24-hour "on call" service to the community in case of emergency

Fulfills all groundskeeper responsibilities, including mowing, trimming, edging, weeding, planting and seeding lawns, flower beds, shrubbery, and walls to cultivate an attractive appearance

Oversees proper use and functioning of sprinkling equipment and/or automatic system

Ensures the grounds are regularly treated with fertilizers or insecticides

Ensures the department is properly staffed at all times, and encourages employees to understand their role in the organization

Monitors the general performance of staff and recognizes and rewards good performance, or recommends training or disciplinary intervention if necessary

Sets individual and departmental objectives that are aligned with the organization's overall strategic objectives

Creates an environment encouraging excellence and sets a good example

Follows all legal and best practice Human Resource management guidelines and performance management tactics

Trains and manages maintenance personnel and subcontractors

Gives employees sufficient authority to make the necessary decisions to carry out their assignments

Identifies and maintains accountability for security within assigned areas of responsibility, ensuring employees understand their obligations to protect company and employee property and takes appropriate action when security or safety infractions occur

Investigates and responds to any employee grievances received

Maintains confidentiality of necessary information

Coordinates work of department with work of other departments

Attends and participates in staff, departmental and other community meetings and sits on required committees

Assists in developing and updating departmental procedures and policies

Maintains required records and reports as outlined in UCH's Policies and Procedures manuals

Participates in department budget planning and generates monthly report, as requested

Handles unusual occurrences calmly a