Facilities Coordinator - Lilly Medicine Foundry

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. Were looking for people who are determined to make life better for people around the world.

The Facilities Coordinator is responsible for providing engineering and maintenance coordination support throughout the Lilly Medicine Foundry. The coordinator takes direction from FUME Team while also working closely with personnel from Engineering / Maintenance, Operations, Quality, TS/MS, GFD, and other organizations to ensure projects are coordinated and planned to meet safety and business needs. This position works closely with contract workforces including the Central Indiana Alliance. The coordinator is responsible for assisting Project Engineers delivering capital projects and executing work orders requiring outside contractors in support of GMP operations at Lilly Medicine Foundry facilities.

Key Responsibilities:

• Oversees contractor resources required for project and maintenance work orders by tracking and managing contractor estimates and work.
• Tracks and manages contractor estimates to provide accountability for financial performance of CIA personnel for project and maintenance work.
• Provides an interface with Lilly engineering groups, contractors, Lilly Life Safety, A&E firms, Central Indiana Alliance, and vendors.
• Approves work order charges and ensures closure on completed GMARS maintenance work orders.
• Performs landlord duties to provide clean, safe, and well-maintained facilities.
• Ensures all contractors that perform work within the Lilly Medicine Foundry have completed all necessary training.
• Performs project management on small capital or maintenance projects.
• Ensures Lilly Medicine Foundry Housekeeping procedure is properly executed by the contractor and that the facility is always inspection ready.
• Executes Change Control steps within TrackWise to document completion of project activities. Places HOLDs and/or creates Maintenance Action Plans (MAP) on facility and/or utilities to support project activities.
• Effectively communicates with all levels of personnel on projects as well as maintenance and repair activities.
• Ensures safety for all personnel (including contract employees) involved with projects including Safe to Work Permits, Fire Cards, Confined Space Permits, etc.
• Oversees projects and external workforce to ensure all Lilly specifications, standards, and procedures are being met for projects and maintenance work orders.
• Understands the facility requirements for production and administrative support.
• Reviews and processes contractor invoices and work orders for accuracy.
• Manages contractor project and work order expenses to meet business needs / cost. Estimates expenses and ensures charges do not exceed agreed upon cost.
• Authorizes contractor work plans and schedules to meet business needs.
• Provides contractor and vendor coordination.
• Plans and executes small projects, including making necessary purchases.

Basic Requirements:

• High School Diploma required.
• Prior experience in maintenance or manufacturing, including bulk manufacturing operations, utilities, or related functions.
• Experience within a regulated industry environment, with a clear understanding of CGMP policies, guidelines, and compliance expectations.
• Demonstrated proficiency in GMARS or a comparable computerized maintenance management system (CMMS).
• Strong interpersonal and communication skills with a customer service orientation; ability to effectively coordinate activities within small groups.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-changing environment and work both independently and collaboratively.
• Basic computer proficiency with the ability to learn new systems and applications (e.g., MS Word, MS Excel, EDMS, QualityDocs).
• Commitment to maintaining a safe work environment in alignment with all HSE corporate and site goals.
• Qualified applicants must be authorized to work in the United States on a full-time basis. Lilly will not provide support for or sponsor work authorization or visas for this role, including but not limited to F-1 CPT, F-1 OPT, F-1 STEM OPT, J-1, H-1B, TN, O-1, E-3, H-1B1, or L-1.

Additional Information:

• Associate's degree in Engineering or Technical Field preferred.

• Standard business hours (days, Monday-Friday) with after-hour support and shutdown support as needed. This position requires overtime and on-call flexibility to support night and weekend work.
• This position serves an 8-hour Monday through Friday work schedule while requiring some off-schedule work, both on-site and off-site.
• 24-hour availability via mobile communication device is required.
• Minimal travel required.
• Applicant will work in various areas within the Lilly Medicine Foundry where allergens may be present. Mobility requirements and exposure to allergens should be considered when applying for this position.
• Tasks require entering manufacturing and laboratory areas which require wearing appropriate personal protective equipment, as some exposure to dust, chemicals, and allergens used in manufacturing is possible.

Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form ( for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status.

Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia Network, Black Employees at Lilly, Chinese Culture Network, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinx at Lilly (OLA), PRIDE (LGBTQ+ Allies), Veterans Leadership Network (VLN), Womens Initiative for Leading at Lilly (WILL), enAble (for people with disabilities). Learn more about all of our groups.

Actual compensation will depend on a candidates education, experience, skills, and geographic location. The anticipated wage for this position is

Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lillys compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees.

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