Maintenance Scheduler

Job DetailsLevel: ExperiencedJob Location: Trainer, PA - Trainer, PASalary Range: $65.00 - $75.00 HourlyPrimary Purpose

The Maintenance Scheduler is responsible for planning, scheduling, and coordinating all maintenance work to ensure maximum equipment reliability, workforce efficiency, and minimal downtime.

Core Responsibilities

1. Work Planning & Scheduling

Develop daily, weekly, and shutdown schedules for maintenance activities

Prioritize work orders based on:

Safety

Production impact

Equipment criticality

Ensure all required labor, materials, and tools are available before scheduling

Sequence jobs to minimize downtime and conflicts

2. Work Order Management

Review and validate incoming work orders from the CMMS (e.g., SAP PM, Maximo, Infor EAM)

Ensure work orders include:

Clear scope of work

Estimated labor hours

Required parts/materials

Track backlog and maintain a healthy backlog (typically 2–4 weeks)

3. Coordination with Operations & Maintenance

Work closely with:

Operations (to align production schedules)

Maintenance supervisors/foremen

Attend daily/weekly planning meetings

Coordinate equipment availability and downtime windows

4. Resource Allocation

Assign labor based on:

Skill set

Availability

Priority of work

Optimize crew utilization and reduce idle time

5. Materials & Inventory Coordination

Coordinate with procurement and warehouse teams

Ensure parts are:

Ordered

Kitted

Staged prior to scheduled work

Avoid delays due to missing materials

6. Preventive & Predictive Maintenance Scheduling

Maintain and schedule:

Preventive Maintenance (PM) programs

Predictive Maintenance (PdM) tasks

Ensure compliance with OEM and regulatory requirements

7. Shutdown & Turnaround Planning

Develop detailed schedules for:

Planned outages

Turnarounds (TARs)

Coordinate contractors, materials, and timelines

Track progress and adjust schedules as needed

8. Performance Tracking & Reporting

Monitor KPIs such as:

Schedule compliance (%)

Equipment uptime

Backlog levels

Labor utilization

Generate reports for management

9. Continuous Improvement

Identify scheduling inefficiencies

Improve planning accuracy and job estimates

Support reliability initiatives (RCM, Lean, etc.

Qualifications

Strong knowledge of maintenance processes and workflows

Experience with CMMS systems

Experience with Maximo and P6

Organizational and time management skills

Ability to read technical drawings and job scopes

Strong communication and coordination abilities